What is xelonic and how does it work?

xelonic is an AI-powered platform designed for property management professionals. It connects to your existing data sources — documents, ERP systems, spreadsheets, and more — and lets you ask questions in natural language via Microsoft Teams. The AI analyzes your company data and provides precise answers with full source citations.

Do I need technical expertise to use xelonic?

No technical expertise is required. xelonic is designed for property managers and facility managers, not IT specialists. You interact with the platform through natural language in Microsoft Teams — simply ask questions as you would to a colleague. Our team handles the initial setup and integration with your systems.

How does xelonic handle data security and GDPR compliance?

Data security is a core priority. All data is hosted in the EU with your own encryption keys, ensuring full data sovereignty. The platform is designed to be GDPR-compliant, and your data is never used to train AI models. Enterprise-grade security includes single sign-on (SSO) and multi-factor authentication through Microsoft Entra ID.

Can I try xelonic before committing?

We offer personalized demo sessions where our experts walk you through the platform using scenarios relevant to your business. There is no free trial or freemium version — instead, we focus on tailored demonstrations so you can see exactly how xelonic would work with your specific data and workflows. Schedule your demo session to get started.

What data sources can xelonic connect to?

xelonic integrates with a wide range of sources including PDF documents, Microsoft Excel and Word files, ERP systems (such as Realax), SharePoint, OneDrive, network drives, databases, email servers, and cloud storage. Data synchronization can be configured from real-time streaming to scheduled intervals, depending on the source.

How long does implementation typically take?

Implementation timelines vary depending on the scope and complexity of your data landscape. After an initial assessment, our team works with you to connect your data sources and configure the AI assistants for your specific workflows. Many organizations begin seeing value within the first weeks of implementation. *Actual timelines depend on individual requirements and data volume.

What support and training do you provide?

We provide hands-on training for your staff and strategic consulting for decision-makers. Beyond initial onboarding, we track acceptance metrics based on actual usage data, allowing us to continuously refine the training plan — identifying where teams need deeper guidance and where adoption is already strong. This data-driven approach helps maximize the value your organization gets from the platform.

Can I customize the AI assistants for my workflows?

Customization is the default, not an add-on. Every AI assistant is configured specifically for your data, terminology, and business processes. Our team supports you with the initial creation and setup — defining instructions, connecting relevant data sources, and tailoring how each assistant responds. You can request adjustments at any time as your workflows evolve.

What languages does xelonic support?

xelonic supports all major world languages — over 30 languages for both input and output. This means your team can ask questions in their preferred language and receive answers in the same language, even when the underlying documents are in a different language. This is particularly valuable for international teams and multilingual document portfolios.

What about vendor lock-in?

There is no vendor lock-in. You retain full access to all your data at any time and can import or export it freely — your original documents as well as everything the platform has prepared from them. Your data remains yours, fully portable and accessible.

How does xelonic differ from ChatGPT or Microsoft Copilot?

This is not about "Microsoft or xelonic" — both solutions can run in parallel. xelonic complements your Microsoft 365 infrastructure; it does not replace it. The difference is the depth for the real estate industry: xelonic works exclusively with your verified company data — including ERP systems, databases, and network drives — and backs answers with page-exact source citations instead of document-level references. Generic tools like ChatGPT work with general knowledge; xelonic answers from your data.

Intelligence for your property data
AI for Document Intelligence, AI for Compliance Tracking, AI for Maintenance Planning, AI for Contract Intelligence, AI for Financial Reporting, AI for Tenant Communication, AI for Workflow Automation, AI for Construction Management, AI for Process Excellence

For property managers & asset managers – ask questions in natural language and get page-exact sourced answers from leases, ERP systems, and all management data. Typically up to 80% less research time*.

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Answers in seconds instead of hours of searching: Find faster
Documents are captured automatically: Stop retyping
Dashboards and key figures in real time: Decide better

Chat with Data AI Assistant

Real-time property management intelligence

Online

Test these example queries:

Ready to see how Chat with Data can support your property management?

30-minute personalized session with our experts

GDPR-compliant
EU AI Act from 08/2026
Response within 24 hours
Direct founder contact

Success Stories

Voices of Our Partners

See how real estate companies work with xelonic – and what they report themselves.

Faster monthly reporting (5 days to 4 hours): Up to 96%*
Less time on document search: Up to 80%*
Faster mandate onboarding: Up to 73%*

Reference customer 3PM Services typically reports these results.*

Up to 80% Time Saved*

" With xelonic, we integrated AI where it creates real value: in daily business. The xelonic AI Platform understands our entire company knowledge and is available to the team at all times. The result: higher productivity, noticeably lower process costs, and a clear competitive advantage. "

Antje Lubitz

CEO, 3PM Services GmbH

Property Management, 544+ Properties

Strategic Digital Partnership

" With the integration of 3PM Services, we gained not only an experienced property management team, but also genuine digital expertise. Their expertise in automated reporting and digital workflows was a decisive factor for our strategic partnership. With xelonic, 3PM has proven how operational processes can be intelligently scaled. "

Sebastian Wasser

CEO, Ehret+Klein AG

Project Development & Asset Management

Up to 80% Time Saved*

Antje Lubitz

CEO, 3PM Services GmbH

Property Management, 544+ Properties

Strategic Digital Partnership

Sebastian Wasser

CEO, Ehret+Klein AG

Project Development & Asset Management

3PM Services GmbH · over 110 employees · 544+ properties (residential and commercial) · around 1.86 million m² of lettable area

Unlock the Full Potential of Your Data

Your data holds valuable insights waiting to be discovered. Our AI platform helps you access, understand, and act on information across all your documents and systems instantly - turning everyday data into strategic decisions.

Connect documents, spreadsheets, contracts, and systems into a single source of truth – no silos, no switching between tools.
Ask questions in plain language, get answers in seconds. No complex queries or training needed - just natural conversation with your data.
Stay ahead with AI-powered recommendations. Identify opportunities, prevent issues, and optimize operations before problems arise.

Interactive dashboard showing real-time property management metrics and KPIs in isometric view

Bo Arian Bruun and Malik Kirchner - Founders of xelonic

Bo Arian Bruun & Malik Kirchner

A direct line to the founders – we develop the platform in close collaboration with our customers.

Learn more about us

Why xelonic

Why AI projects in real estate fall short

Many AI initiatives fail to meet expectations – often for the same, avoidable reasons. That's exactly where our concept comes in.

Knowledge tied to people

Knowledge leaves with the person instead of entering a system. When experienced employees move on, their expertise is gone overnight – because it was never captured systematically.

Scattered documents

Contracts, emails, Excel lists, and ERP data sit in separate silos. Finding one reliable answer typically takes hours.

Generic AI without industry depth

General-purpose chatbots know neither leases nor operating cost statements. Without real estate depth, answers stay vague – and unsourced.

What we do differently – see the concept

The 7 most common mistakes in real estate AI projects

Free guide – no form required, directly on our concept page. Includes a clear view of how xelonic complements Microsoft 365 rather than replacing it.

View the guide

#1Platform Feature

Data Lake

xelonic data lake

Your Sovereign Data Platform — All Data in One Place

All your company data lives in one secure, sovereign platform — contracts, emails, ERP records, documents, and more. Flexible synchronization from real-time streaming to scheduled intervals — adapting to each data source. No manual imports, no data silos. Hosted in the EU with your own encryption keys for full data sovereignty. Results vary based on data volume and source diversity.

Highlights

All Sources UnitedReal-time SyncAuto-UpdatesEU Data Residency

100,000+ Docs/Day

Capacity

Your Own Keys

Encryption

Data Lake

Sovereign Data Platform

Your data sovereignty over all company data — contracts, communication, ERP records, and documents. Curated datasets for AI assistants. Access to all data lake layers: raw data, metadata, and knowledge graph with data model.

Data PlatformData SovereigntyMulti-Source

1 / 5

Specialized AI Capabilities Instead of Generic AI

Chat with Data combines document intelligence, compliance tracking, and operational analytics into a single, easy-to-use platform designed for property management professionals.

Contract Intelligence

Extract key terms, track renewal dates, and compare clauses across all your lease and vendor agreements instantly.

Pioneer Solution

AI-PoweredReal-timePrecise

Regulatory Compliance

Stay compliant with building codes, safety regulations, and environmental standards with automated monitoring and alerts.

Industry Standard

AutomatedGDPR24/7

Data Lake with Data Sovereignty

Your central data hub with full control. All company data securely stored and managed - you retain complete sovereignty and ownership over your information.

Industry Standard

Data SovereigntyGDPRCompliant

Connects your systems: ERP, SharePoint, email, Excel

Excel files, PDFs, and databases flow in as well – everything accessible through Microsoft Teams on any device.

Cross-Industry

UniversalTeamsCloud

AI agents that handle multi-step tasks autonomously

From research to analysis to recommendations – built on your company knowledge. The AI suggests, your team decides.

Pioneer Solution

AI AgentsAutomatedIntelligent

Open interfaces to your existing systems

REST APIs for reports, data exports, and third-party integrations – flexibly extensible to meet your requirements.

Cross-Industry

REST APIFlexibleExtensible

Transform Your Property Management

Experience the platform in a personalized demo session using your own documents – and see what xelonic AI can change in your operations. *Results vary based on implementation and usage patterns.

Request Demo Session Contact Us

GDPR-compliant
EU AI Act from 08/2026
Response within 24 hours
Direct founder contact

FAQ

Frequently Asked Questions

Find answers to common questions about xelonic's AI platform for property management.