How does the calculator estimate savings?

The calculator combines your inputs (team size, document volumes, and time spent on recurring tasks) with clearly labeled assumptions about typical time reductions in AI-assisted workflows. Every assumption is shown on the page and can be adjusted, so you can see exactly how the estimate is derived.

Are the results guaranteed savings?

No. The result is a model calculation, not a promised outcome. Actual savings vary based on your data landscape, current processes, implementation, and how intensively your team uses the platform. Treat the numbers as an orientation for whether a closer look is worthwhile.

What happens to the numbers I enter?

Your inputs are processed in your browser and stored only locally on your device, so you can continue where you left off. Nothing is transmitted to us unless you actively request the results by email.

How do I get from this estimate to a realistic figure for my organization?

Request a free demo session. We walk through your specific processes and documents together, identify the workflows with the highest potential, and set realistic expectations for your case, turning the estimate into an individual potential analysis.

Savings Potential Calculator

Estimate how many hours your team can typically free up, calculated from your own numbers, transparently traceable.

Which fits you best?

One click seeds all inputs.

Small firm

~10 staff · ~1,500 units · ~€40/h

Mid-sized

~25 staff · ~6,000 units · ~€45/h

Large firm

~50 staff · ~15,000 units · ~€50/h

Enterprise

~100 staff · ~30,000 units · ~€55/h

Adjust to my numbers

Team size (document and reporting work)

staff

Time spent searching documents per employee and day

min/day

Person-days spent on monthly reporting (whole team)

PD/month

1 person-day (PD) = one full working day of one person

Gross hourly rate (incl. employer contributions and overhead)

€/h

Your savings potential

Equivalent value per year

~€210,000

Computed time value of freed capacity, not a guaranteed saving

Hours saved per month

~380h/month

equals ≈ 2.9 FTE for higher-value work

Breakdown by task area

25 staff × 60 min/day × 20 working days
−65% time reduction (Typical)Reference customer 3PM Services
Today500 h
With xelonic175 h
3.0 person-days × 8 h per person-day
−80% time reduction (Typical)Reference customer 3PM Services
Today24 h
With xelonic5 h
New mandates per year
4
Avg. person-days per mandate
10
−60% time reduction (Typical)Reference customer 3PM Services
Today27 h
With xelonic11 h
Invoices per month
200
Avg. review time per invoice (min)
6
Utility statements per year
300
Avg. time per statement (min)
25
−40% time reduction (Typical)Model assumption, adjustable
Today30 h
With xelonic18 h
Hours per month
15
−45% time reduction (Typical)Model assumption, adjustable
Today15 h
With xelonic8 h
Contracts per month
10
Avg. time per contract (min)
45
−55% time reduction (Typical)Model assumption, adjustable
Today8 h
With xelonic3 h

Search and reporting reflect your inputs; the remaining areas use model-assumption volumes.

*Model calculation based on your inputs and labeled assumptions. Not a guaranteed saving. Results vary based on implementation and usage.

Model calculation

Receive results by email

We send you your model calculation including all assumptions, no obligation.

How much of this is realistic for you?

In a demo session we walk through your scenario together, with your documents and processes.

Individual potential analysis in a demo session Contact Us

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Response within 24 hours
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FAQ

How the calculator works

Common questions about the savings estimate and how to interpret it.

xelonic

Model calculation – your savings potential

Selected scenario: Typical

Your inputs

Team size (document and reporting work): 25 staff
Managed units: 6,000 units
Time spent searching documents per employee and day: 60 min/day
Person-days spent on monthly reporting (whole team): 3 PD/month
Gross hourly rate (incl. employer contributions and overhead): 45 €/h
Portfolio focus: Mixed

Search and reporting reflect your inputs; the remaining task areas use model-assumption volumes.

Your savings potential · Typical

Equivalent value per year

~€210,000

Hours saved per month

~380 h/month

Full-time equivalents

≈ 2.9

Computed time value of freed capacity, not a guaranteed saving

Scenario comparison

	Conservative	Typical	Optimistic
Hours saved per month	~290	~380	~480
Equivalent value per year	~€160,000	~€210,000	~€260,000
Freed capacity (FTE)	2.2	2.9	3.6

Breakdown by task area · Typical

	Today (h/month)	Saved (~h/month)	Value (~€/year)	Time reduction	Source
Document search	500	~325	~€180,000	65 %	Reference customer 3PM Services
Monthly reporting	24	~19	~€10,000	80 %	Reference customer 3PM Services
Mandate onboarding	27	~16	~€8,600	60 %	Reference customer 3PM Services
Invoice review and utility statements	30	~12	~€6,600	40 %	Model assumption, adjustable
Compliance and deadlines	15	~7	~€3,600	45 %	Model assumption, adjustable
Contract review	8	~4	~€2,200	55 %	Model assumption, adjustable

Assumptions used

Working days per month20
Hours per person-day8
Productive hours per full-time employee and year1600
Gross hourly rate (incl. employer contributions and overhead)€45

What happens next?

How much of this is realistic for you? In a free demo session (about 30 minutes) we walk through your scenario together, with your documents and processes, and you see the xelonic AI Platform in action.

Request Demo Session: https://calendly.com/xelonic/30min

Or email us directly: [email protected]

More about the xelonic AI Platform: xelonic.com

*Model calculation based on your inputs and labeled assumptions. Not a guaranteed saving. Results vary based on implementation and usage.